Event Planner volunteer opportunity at iLevelUP: unpaid work with Community Engagement Team. This is a fully remote role.
Event Planner: volunteer opportunity
Turn an event idea into a clear plan that people can execute. Coordinate logistics, promotion, and collaborators so iLevelUP events have a useful purpose and a dependable process.
Fully remote | Unpaid volunteer | United States
About iLevelUP
iLevelUP is a free, AI-powered, game-based learning experience being developed by Believe in Me to help young people explore education and career possibilities and build self-confidence. The product is in limited beta. The learner is the main character, and iLevelUP is the guide.
Event Planner role overview
As an iLevelUP Event Planner, you will contribute practical expertise to a nonprofit education product in limited beta. Turn an event idea into a clear plan that people can execute. Coordinate logistics, promotion, and collaborators so iLevelUP events have a useful purpose and a dependable process.
You will work with the relevant team to agree on priorities, review progress, and document decisions. Because the product is still developing, clear handoffs and useful feedback matter.
What you will own
Your contribution centers on the responsibilities below. First, understand the current work and the needs of your collaborators. Next, agree on a manageable scope with the team lead. Then, share progress and raise blockers early. Finally, document the decisions that your teammates need for the next step.
Event Planner responsibilities
- Develop innovative and engaging event concepts that resonate with our target audience, including webinars, workshops, Q&A sessions, and networking events.
- Oversee all aspects of event planning, from initial concept to execution, including scheduling, platform selection (for virtual events), guest speakers coordination, and logistics management.
- Work closely with the Marketing and Outreach Team to promote events effectively and ensure maximum participation. Collaborate with Content Creators to develop event materials and presentations.
- Identify and liaise with external vendors, speakers, and workshop leaders, ensuring their contributions align with our event objectives and organizational values.
- Handle event budgets prudently, ensuring high-impact experiences while adhering to cost constraints. Seek in-kind donations or sponsorships to offset costs where possible.
- Implement mechanisms to gather attendee feedback post-event, using insights to measure success and inform future event planning.
- Leverage events to strengthen our community of young learners, volunteers, and supporters, supporting an environment of support, learning, and empowerment.
Early deliverables
- First, review the current event planning and volunteer coordination work and identify useful next steps with your team lead.
- Next, agree on an initial deliverable, its review criteria, and the people who need to contribute.
- Finally, complete a reviewable piece of work and document what the next contributor needs to know.
Event Planner required qualifications
- Proven experience in event planning, management, or coordination, with a portfolio of successfully executed events.
- Strong organizational and project management skills, with the ability to manage multiple tasks and deadlines simultaneously.
- Excellent communication and interpersonal skills, with a talent for networking and building relationships.
- Creative thinker with an eye for detail and a passion for creating memorable and impactful experiences.
- Ability to work independently and collaboratively in a remote team environment.
- Alignment with "Believe in Me's" mission and values, and a genuine interest in supporting and empowering young learners.
- Familiarity with digital communication tools (e.g., Zoom, Microsoft Teams) and social media platforms for event promotion.
Event Planner helpful experience
- Experience planning virtual events is a plus.
How we work
Work with Community Engagement Team through approved project tools. In practice, share concise updates, ask for the context you need, and keep decisions in the agreed workspace. For example, explain what you completed, what needs review, and what is blocking the next step. In addition, protect learner and project information when preparing examples or discussing your work.
Why volunteer with iLevelUP
- Contribute to a nonprofit education product at a stage when your decisions can shape the learner experience.
- Own a meaningful body of work and collaborate across education, design, engineering, and student support.
- Develop work samples and share approved contributions in your portfolio while respecting project and learner confidentiality.
Time commitment and location
This is a fully remote, unpaid volunteer opportunity. Weekly availability, meeting times, and project scope will be agreed during onboarding. You will support event planning and coordination through approved online tools. The published eligibility area for this opening is the United States.
How to apply
First, use the Believe in Me volunteer application to share your résumé or professional profile, relevant experience, availability, and a brief statement of interest. Before submitting, remove personal, confidential, and proprietary information from any work samples.
For the Event Planner opening, explain a relevant project. For example, describe the problem you addressed and your own contribution. If you are still building experience, describe how your current skills connect with the listed responsibilities. Next, the team will review your application and discuss fit and expectations with selected applicants.
We welcome applicants from varied backgrounds and pathways. Before applying, review this role’s required and helpful experience. Also, if you need an accommodation during the application or interview process, use iLevelUP’s contact page.
Role details
- Role: Event Planner
- Program: iLevelUP, a Believe in Me initiative
- Employment type: Unpaid volunteer
- Workplace: Fully remote
- Applicant eligibility: United States
- Team: Community Engagement Team
- Company address: 107 Spring Street, 2nd Floor, Seattle, WA 98104
- Job ID: 719
This is a fully remote, unpaid volunteer opportunity. Weekly availability, meeting times, and project scope will be agreed during onboarding. You will support event planning and coordination through approved online tools. The published eligibility area for this opening is the United States.