Office Assistant volunteer opportunity at iLevelUP: unpaid work with Admin & Planning. This is a fully remote role.
Office Assistant: remote volunteer opportunity
Help the team stay organized through dependable administrative support. Maintain documents, coordinate communication, and keep routine records accurate and accessible.
Fully remote | Unpaid volunteer | United States
About iLevelUP
iLevelUP is a free, AI-powered, game-based learning experience being developed by Believe in Me to help young people explore education and career possibilities and build self-confidence. The product is in limited beta. The learner is the main character, and iLevelUP is the guide.
Office Assistant role overview
As an iLevelUP Office Assistant, you will contribute practical expertise to a nonprofit education product in limited beta. Help the team stay organized through dependable administrative support. Maintain documents, coordinate communication, and keep routine records accurate and accessible.
You will work with the relevant team to agree on priorities, review progress, and document decisions. Because the product is still developing, clear handoffs and useful feedback matter.
What you will own
Your contribution centers on the responsibilities below. First, understand the current work and the needs of your collaborators. Next, agree on a manageable scope with the team lead. Then, share progress and raise blockers early. Finally, document the decisions that your teammates need for the next step.
Office Assistant responsibilities
- Assist the team with day-to-day administrative tasks, including organizing documents, answering phone calls, and responding to emails.
- Support internal and external communication efforts by helping draft and distribute memos, newsletters, and other materials.
- Create, update, and maintain records, ensuring accuracy and confidentiality of information.
- Help schedule and plan meetings, appointments, and events, ensuring that the team’s calendar stays organized.
- Monitor and manage office supplies, handling restocking and coordinating with suppliers when needed.
- Perform receptionist duties, including greeting visitors, directing phone calls, and handling mail.
- Provide additional support with various tasks as needed to ensure the smooth operation of the office.
Early deliverables
- First, review the current data entry and admin support work and identify useful next steps with your team lead.
- Next, agree on an initial deliverable, its review criteria, and the people who need to contribute.
- Finally, complete a reviewable piece of work and document what the next contributor needs to know.
Office Assistant required qualifications
- Proven experience as an office assistant or in a similar administrative role.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks efficiently.
- Proficiency in G-Suite (Google Docs, Google Sheets, Google Drive).
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Ability to handle confidential information with discretion.
- Problem-solving skills and the ability to adapt to changing priorities.
Office Assistant helpful experience
- Experience with office management tools or systems, such as Salesforce or QuickBooks, is a plus.
How we work
Work with Admin & Planning through approved project tools. In practice, share concise updates, ask for the context you need, and keep decisions in the agreed workspace. For example, explain what you completed, what needs review, and what is blocking the next step. In addition, protect learner and project information when preparing examples or discussing your work.
Why volunteer with iLevelUP
- Contribute to a nonprofit education product at a stage when your decisions can shape the learner experience.
- Own a meaningful body of work and collaborate across education, design, engineering, and student support.
- Develop work samples and share approved contributions in your portfolio while respecting project and learner confidentiality.
Time commitment and location
This is a fully remote, unpaid volunteer opportunity. Weekly availability, meeting times, project scope, and the duration of your commitment will be agreed during onboarding. The published eligibility area for this opening is the United States.
How to apply
First, use the Believe in Me volunteer application to share your résumé or professional profile, relevant experience, availability, and a brief statement of interest. Before submitting, remove personal, confidential, and proprietary information from any work samples.
For the Office Assistant opening, explain a relevant project. For example, describe the problem you addressed and your own contribution. If you are still building experience, describe how your current skills connect with the listed responsibilities. Next, the team will review your application and discuss fit and expectations with selected applicants.
We welcome applicants from varied backgrounds and pathways. Before applying, review this role’s required and helpful experience. Also, if you need an accommodation during the application or interview process, use iLevelUP’s contact page.
Role details
- Role: Office Assistant
- Program: iLevelUP, a Believe in Me initiative
- Employment type: Unpaid volunteer
- Workplace: Fully remote
- Applicant eligibility: United States
- Team: Admin & Planning
- Company address: 107 Spring Street, 2nd Floor, Seattle, WA 98104
- Job ID: 777
This is a fully remote, unpaid volunteer opportunity. Weekly availability, meeting times, project scope, and the duration of your commitment will be agreed during onboarding. The published eligibility area for this opening is the United States.